We deal with different types of files in our organizations. Some can be accessed by all team members, while others need personalization before dissemination. An internal memo, for example, passes the same message to all members of an institution, and you can send a common copy to all departments.
Other business files like contractor and partnership agreements differ from one client to another and require editing before sending them.
An online PDF editing software helps business administrators to alter the content in a document before sharing it. You can create a new file or change parts of an existing one, like dates and signatures before sharing.
This article outlines the role of an online document editor in fostering the smooth flow of tasks and documents in an organization.
The Main Problems Which Can be With the Document Workflow
If not well organized, document workflow faces many obstacles such as:
- Misplacement and loss of essential files. Poor organization and storage of files lead to misplacement. The staff members spend much time trying to locate the misplaced files inconveniencing the recipients.
- Having two or more formats of the same document. Your staff may opt to create a new copy after failing to retrieve the old one, and you end up with different designs. A document workflow software solves the problem by ensuring one format of a file in your system.
- Malicious persons accessing confidential documents. Some files, such as financial statements and personal data may fall into the wrong hands if not well secured. This is risky for your business as it may result in fraud, blackmail, and cyberbullying. Document workflow automation ensures files are accessible to the right audience and keeps them secure.
- Failure or delay in updating documents. Files require constant change and addition of new information. A system with poor document flow hinders timely update of data in the files and processes like e-signing.
- Lack of collaboration among the staff. A smooth flow of documents requires collaboration among the team members. Leaving all the editing work to one person slows down their workflow.
How to Use PDF Editor Online
Online PDF editors are the most convenient software for editing and sharing files. You don’t need to download the editor software to your device before use, you can access it from the internet.
Luminpdf is one of the best software to edit PDF online with advanced functionalities to make all the necessary changes on a file.
Log into a browser and type the name of the software in the search bar. Select the editor and go to edit PDF, then click upload from the internet. Open the document and highlight the parts you want to modify. Click on whiteout to erase existing information. Add the info and annotations and drag them to the desired location.
With the right software, you don’t need to convert PDF to word document before editing.
Annotate, Blackout, Highlight, and Add Images to pdf Documents
Open the software and tap on edit PDF to annotate PDF on an online editor. Select the action you want to carry out, such as adding an image, a graph, sticker comments, or watermarks. Click Save when done to save the changes. If the PDF document is in cloud, the changes get saved instantly.
If a form contains confidential or sensitive data, you can conceal it by the blackout functionality. Go to edit file and select blackout. Highlight the data you want to hide and click apply.
As you create PDF document on an online editor, you can mark the key points by highlighting them. On the online PDF document reader, select T highlighter, and move your caser on the area to highlight and select a color. When done, the changes are synced immediately.
Adding images to your PDFdrive makes it catchy, entertaining, and engaging for your audience. Go to the editing Software and select Add Image. Tap on the image and click where to place it, download, and share.
How PDF Editor Can Help With Document Workflow Automation
An online PDF editor plays a significant role in designing, updating, and sharing files in an organization. This helps with document workflow automation in the following ways.
- The administration can make automatic changes to documents before sharing them with the staff. Such actions include e-signatures and important dates which would otherwise take a lot of time to deliver manually.
- Employees can access and edit PDF form online and share it with the administration for record-keeping and updates.
- Team members working on a project can access it and work on different parts, add comments and suggestions through the PDF annotation app and share their feedback through sticker comments.
- It improves access to documents and fosters flexibility in workflow. Members of the organization can access the documents remotely and carry out their tasks, hence improving their output.
- It simplifies the management and control of workflow documents. The manager can assess the employee performance and pass information to various groups through automated templates in PDF meaning more efficiency at work.
Benefits of Using Lumin PDF for This Process
Lumin allows you to edit PDF documents online from any browser. Here are the benefits you get when editing files on this software.
- You can annotate PDF online and share the changes with other team members or employees. This saves time and improves access to information by the target audience.
- You can convert a word document to PDF before editing and sharing. This simplifies the modification process and saves space.
- It allows you to add e-signatures to documents such as letters and registration forms. With this, you can serve many clients within a short time.
- Lumunpdf is accessible from different devices, including PCs, tablets, and mobile phones. This enables you to edit PDF online from anywhere.
- It has an OCR functionality hence can convert text from a scanned document before relaying it in PDF form for ease of editing.
Online PDF editors are crucial in document workflow automation. The delegation, sharing, and monitoring of tasks are more straightforward with an online PDF editor.