A CMMS, or computerized maintenance management system, is a piece of software designed to streamline and standardize the maintenance process. As can be the case with this method, vehicles, machinery, communications, plant infrastructures, and other physical assets can be used more efficiently. Manufacturing, oil and gas extraction, power generation, building, and transportation are just some of the industries that use CMMS systems, also known as CMMIS, or computerized maintenance management information systems.

Databases are the backbone of CMMS systems. It has a data model that catalogs the assets that an organization’s maintenance department is responsible for the upkeep, as well as the tools, supplies, and other assets that are available to that department.

Different features of a CMMS are made possible by the data stored in the system’s database, which includes:

  1. Effective Administration Of Assets And Personnel

Maintain a record of certified workers and available machinery. Put together work groups to tackle individual projects. Schedule employees and determine their pay. The information contained in a CMMS is also necessary for conducting a Criticality Assessment and predicting Equipment Depreciation


  1. Inventory Register
  • Maintain, retrieve, and discuss asset data
  • Identify the maker, the product, the serial number, and the category and type of equipment
  • There are associated fees and codes
  • Precise placement and situation
  • Quantitative analysis of efficiency, and availability
  • Repair instructions, safety precautions, and warranty information are all examples of supplementary materials
  • Instrumentation for the Internet of Things (such as meters and sensors) is readily available
  1. Taking Care Of Work Orders

Work order management is widely regarded as CMMS’ primary purpose, so it’s important to know what it entails.

  • A Number Of The Work Orders
  • Specs and order of importance
  • Disposition of Orders (repair, replace, scheduled)
  • The codes for the causes and the treatments for them
  • Methods and resources employed

The management of work orders also incorporates the ability to:

  • Generating work orders should be automated
  • Keep some supplies and tools on hand just in case
  • Organize the time commitments of workers, shifts, and teams
  • Check the progress and record the downtime
  • Take note of both anticipated and actual expenditures.
  • Please include any necessary documentation, repair, and safety media
  1. Maintenance Is Performed To Avoid Problems

Automate the creation of work orders in response to time, use, or events. Make use of planned maintenance to group together assets from different purchases. Organize and time-table preventative maintenance requests.

  1. Keeping Track Of Supplies And Stock

Manage the stock of MRO supplies and tools at various locations, as well as their distribution and retrieval. Control the flow of supplies, keep tabs on how much anything costs, and stock up without lifting a finger.

  1. Analysis, Auditing, And Reporting

Produce reports covering a wide range of maintenance-related topics, including asset availability, material consumption, labor and material expenditures, supplier evaluations, and more. Gather and organize data for audits, and conduct analyses to better understand asset availability, performance trends, MRO inventory optimization, and other data used to support business decisions.

Here Are Several Fields Where CMMS Software Has Proven Useful

At first glance, CMMS software might seem like it would only be useful in an industrial or manufacturing setting. However, its main function, which is to manage and organize maintenance tasks, can be used in almost any business.


Maintenance requests and repair orders for critical restaurant equipment like stoves, dishwashers, and sinks may be coordinated more easily using a computerized CMMS system.


With the help of computerized maintenance management systems, it is much easier to keep tractors, plows, and tills in good shape during the off-season.


The healthcare sector deals with an enormous volume of information. Because of this, a CMMS’s ability to store and collect data fits the needs of a healthcare institution like a hospital very well.

CMMS Advantages

CMMS offers the following advantages.

  • When you use a CMMS, you don’t have to remember things or keep records on the fly to keep up with preventive maintenance programs.
  • With a CMMS-enabled work request portal, the maintenance manager of your building and their staff can accept and respond to maintenance requests at any time, even if they are already working on something related to the request.
  • With a CMMS that also takes care of inventory management, it’s easy to keep track of the time and money spent on maintenance components.
  • That way, you can better maintain your machinery and increase its longevity.
  • By making sure the equipment is working within the allowed limits and that all safety features and parts are working, this method lowers the risk of accidents and makes the operators safer.

How Do CMMS And ERP Differ From One Another?

  • In contrast to ERP’s broad scope, CMMS is narrowly focused on Maintenance.
  • ERP is in charge of all of an organization’s operations and looks for ways to improve them all. CMMS, on the other hand, only manages and improves those that have to do with maintenance.
  • Information relating to the management of an organization’s assets is recorded in a CMMS system, while details relating to inventory, service, employees, accounts, contracts, etc. are included in an (ERP) system.
  • However, ERP does offer data that show how well structured it is at a high level, but CMMS does not.


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